0210-03-26 – Legal Case Manager

Job Description

Position Overview

The Legal Case Manager position provides support to Judicial Registrars (hereafter, Registrars) in the exercise of their delegated judicial and administrative powers.

Broadly, the primary areas of Registrar work for which support is required are as follows:

• Mediation and Case Management Support:  This involves mediation and case management work done by Registrars in support of matters within judges’ dockets
• Registrar Court work: This work involves the running of Corporations and Bankruptcy lists; issuing of summonses for examination; return of documents in public examinations; return of subpoena lists and hearings; Fair Work General Protection lists; and special fixture interlocutory hearings, such as security for costs and discovery applications
• Other Registrar Work:  This work includes the determination of costs (long form bills of costs estimates, confidential conferences, taxation of costs, lump sum determinations, remuneration assessments), Duty Registrar work, substituted service applications, and other work (pro bono external liaison)

Legal Case Managers will also assist with national tasks as required.  Further details and specific examples of work to be undertaken by Legal Case Managers are set out below.

Primary Activities

Legal Case Managers provide support to the Judicial Registrar team, including:

Mediations and Case Management:

• Coordinating the management of proceedings the Registrar is mediating or case managing, including liaising with parties, organising mediations and case management conferences, preparing correspondence, ensuring facilities are arranged in accordance with the requirements of each particular mediation and/or case management conference and ensuring that relevant case data on the Court’s case management system is accurate and up to date.

Registrar Court Work:

• Undertake preparatory work for hearings, including liaising with parties, listing matters on the Court’s case management system, undertaking all post-hearing work including uploading orders and ensuring the Court’s case management system accurately reflects outcomes;
• Assist with any preliminary work required for public examinations including attending the examination with the Registrar as required and ensuring that outcomes and listing details are accurately recorded.

Other Registrar Work:

Costs

• Support the Registrar with all aspects of the work, including the review of bills of costs to ensure they are ready to be estimated and taxed, prepare drafts of all estimate letters and prepare orders and certificates of taxation for the Registrar to approve;
• Assist with the lump sum costs process including by drafting orders, facilitating hearings, recording outcomes and corresponding with parties as required.

Substituted service applications

• Support the Registrar with all aspects of the work, including liaising with parties, and prepare draft orders for consideration by the Registrar

Other duties as required

• Undertake the coordination of pro bono work, including liaising directly with barristers and solicitors about briefs
• Diary and inbox management for Registrars including management of the calendars and any travel arrangements
• Assist the work of the Australian Competition Tribunal, Copyright Tribunal, and Defence Force Discipline Appeal Tribunal, as required
• Ability to be deployed to Registry or Chambers, as required

Key Relationships

• Judicial Registrars: provide high level administrative and general support services.
• Chambers and Registry Staff: provide advice and support to Court staff in regard to Registrar work.
• Legal Profession and Litigants: liaise with individuals, groups or organisations on a range of matters, as required.
• External service providers: liaise with external providers such as the court’s transcript provider, interpreters and other suppliers as required, regarding support arrangements for Registrars.

Competencies & Attributes

To undertake this role the successful candidate must have:

• An interest in the law;
• The ability to provide high level administrative support effectively and efficiently;
• A sound understanding of the jurisdiction and practice and procedure of the Court or the ability to acquire such knowledge quickly;
• The ability to work both autonomously and collaboratively as a member of a team;
• The ability to manage multiple tasks and priorities effectively;
• The ability to build and sustain positive relationships with a network of key stakeholders, internally and externally;
• A high level of IT proficiency.

Formal Qualifications

There are no formal qualifications required to undertake the role.  A law or related degree (or current enrolment in a law or related degree) will be regarded favourably but is not a requirement for the position.

Selection Criteria

1. Experience providing administrative and general support in a professional environment.
2. A demonstrable interest in and knowledge of the jurisdiction of the Federal Court of Australia.
3. Good written and oral communication skills underpinned by exceptional attention to detail.
4. Problem solving skills, including the ability to evaluate a large volume of information quickly.
5. The ability to manage multiple tasks and priorities effectively.
6. The ability to work both autonomously and collaboratively, including strong interpersonal skills, a proven ability to build and maintain positive professional relationships, and court appropriate presentation.
7. Demonstrated proficiency with administrative tasks and technology, including the use of electronic legal resources and the ability to learn and use the Court’s case management systems and courtroom technology.

Eligibility

Employment with the Court is subject to the conditions prescribed in the Public Service Act 1999 (Cth) and the following:

1. Australian citizenship – the successful applicant must hold Australian citizenship.
2. Security and character clearance – the successful applicant must satisfy a Police Records Check and may also be required to complete security clearances during the course of their employment.
3. Successful applicants engaged into the APS will be subject to a probation period.

Interested candidates who have received a redundancy benefit from an APS agency are welcome to apply. Such candidates cannot, however, be engaged until their redundancy benefit period has expired.

Contact Officer

For more information, please contact Judicial Registrar Stuart Young via telephone (02) 8099 8523 or email [email protected]

How to apply

To apply, please complete the application form on the Court’s careers portal.

As part of your application, you will be required to submit a one-page response outlining your suitability for this position, having regards to the selection criteria and duties of the position which are described in the position description (maximum word limit 500). Please ensure this document is attached before submitting your application.

If you have any issues with applying, please email [email protected]

RecruitAbility

RecruitAbility applies to this vacancy. Under the RecruitAbility scheme you will be invited to participate in further assessment activity for the vacancy if you choose to apply under the scheme; declare you have disability; and meet the minimum requirements for the job. For more information visit: https://www.apsc.gov.au/recruitability

Diversity and Inclusion

Federal Court Australia is committed to supporting an inclusive and diverse workforce and welcomes and encourages applications from People with Disability.

First Nations peoples, LGBTIQA+ people, people from Culturally and Linguistically Diverse backgrounds, Mature age workers, as well as young workers and supporting an inter-generational workforce and supporting gender equity and families.

Federal Court Australia will provide reasonable adjustments for candidates to participate equitably in the recruitment process and discuss workplace adjustments to fulfil the inherent requirements of the role.

Application Close: Sunday 19 April 2026 at 11:30pm (AEST)