Office Manager

Generalists – In House
New South Wales - NSW
September 22, 2023
Full Time
Application deadline closed.

Job Description

Location: Paddington – NSW

The Role

The Office Manager will broadly manage the allocation of resources within priorities determined by the Director of the Military Legal Training Centre (MLTC) and Director of the ADF Indo-Pacific Centre for Military Law (IPCML), in order to meet the demands of the Centres. This includes managing a team of administrative officers providing business support to enable the work of the MLTC and IPCML.

The Office Manager is responsible for the facilities management of the unit, ensuring that the training and administration wings are maintained to a high standard. The Office Manager’s role also involves developing and maintaining links with appropriate stakeholders and partner organisations with whom we have contractual relationships. Demonstrated experience with managing a budget is highly desirable, as the Office Manager is responsible for overseeing the forecasting and reconciliation of complex financial and accounting arrangements.

The successful candidate will be required to provide diligent financial oversight to help fulfil the Centres’ fiduciary duties in accordance with Defence policies, including budgeting adequately reflecting business needs, tracking and reporting through the financial year, and providing regular updates to senior management. Experience with managing a legal practice or in the legal sector is desirable but not essential.

About our Team

The MLTC and IPCML are joint, integrated, tri-service teams of civil and military personnel who train around 500 ADF members and over 500 international students annually, involving 30 separate courses. The shared administrative team (1 x APS6 Office Manager; 1 x APS5 Paralegal; 1 x APS5 Administration, Governance and Finance Officer; 2 x APS4 and 1 x APS1-3 Business Support Officers), performs critical support and enabling functions contributing directly to the mission and deliverables of both centres. The team works in support of

  • Director IPCML
  • Director MLTC
  • Deputy Director IPCML
  • Deputy Director MLTC
  • Navy, Army and Air Force Legal Training Officers
  • ADF Training Development Officer
  • Legal Officer IPCML
  • Defence Graduates
  • as well as a range of Reserve ADF Legal Officers.

The Business Support team provides critical administrative support which contributes directly to professional development training to all ADF legal officers, military justice and related training to ADF members, and training and capacity-building activities to military officers from the Indo-Pacific region, contributing to security and stability by promoting respect for the rule of law and compliance with international law.

The MLTC and IPCML operate in a high-tempo legal training environment with a full program of training year round, which requires significant on-site administrative support, coordination and management to ensure successful outcomes for both centres. The workplace is based at Victoria Barracks Sydney, although some travel to Canberra will be required.

 

Our Ideal Candidate

Our ideal candidate will be diligent, dependable and dedicated. The successful candidate will possess strong oral and written communication skills, demonstrated relationship management skills, strong people management experience, well-developed negotiation skills and problem-solving abilities. They will also be flexible and able to adapt to changing pressures and demands.

The successful candidate will be able to produce quality products within constrained time frames, with limited additional information and with a keen eye for detail. The successful candidate will be accustomed to dealing with senior officials and international visitors, and able to act in a representational capacity as an ambassador for the Centres in dealing with the hundreds of ADF and foreign military officers, military lawyers and civilian staff who pass through the Centres annually for training courses. The successful candidate will possess strong interpersonal skills, with the ability to effectively manage and motivate a team of administrative staff. They will bring leadership skills and a values-based approach to instilling a high-performance, positive culture in the workplace. The successful candidate will also have a good level of ICT literacy and will need to quickly get to grips with Defence systems including Objective, human resources, travel, and financial platforms. Applications from Aboriginal and Torres Strait Islander candidates are particularly encouraged.

 

Application Closing Date: Sunday 15 October 2023

For further information please review the job information pack, reference ASG/08050/23 on

https://defencecareers.nga.net.au/?jati=C1867E93-14BE-6255-4C93-D204D0D85152

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